Exhibitors

Important Documents

Facility Guide    |    General Terms and Conditions    |    Parking & Directions    |    Exhibitor Packet

Exhibitor Information

Before You Come

• Requests to drop off equipment must be approved in advance. 
• Requests to mark the floor must be approved in advance.
• Dock spaces are assigned by facility management.

Day of Show

• The CMCC personnel are not allowed to enter an exhibit booth for the purpose of cleaning. Clients must contract this service with a decorator or make arrangements with facility management prior to show dates.
• The decorating company is responsible for servicing all of their equipment (e.g. booth carpet cleaning, emptying booth trash cans, etc).
• Removal of crates, cardboard and/or pallets is required. This service can be contracted with facility management.
• Storage is not allowed in the facility unless contracted.
• Flammable liquids are prohibited and may not be used or brought into the facility.
• Cooking containers must be a 5 gallon or 25lb. container. Butane or Propane is acceptable. Fire Marshall must be onsite when using cooking containers at the client’s expense. This service can be contracted with facility management.
• Exit signs must be visible at all times.
• Display vehicles require approval. 
• Storage of general service contractor equipment, such as forklifts, truck trailers, etc. are not permitted before or after the lease premises date(s) specified on the contract.
• Facility should be returned to the condition in which it was received with the exception of normal wear and tear. Excessive clean-up required by the CMCC may result in additional charges. 

Exhibitors FAQs

Q. Will flatbeds or handcarts be available for exhibitors?

A. Yes. The CMCC offers a limited number of flatbeds and handcarts on a first-come, first-served basis. A valid driver’s license is required to check out equipment. Bringing your own equipment is recommended.

Q. Are forklifts, scissor lifts, or pallet jacks available on-site?

A. Yes. Heavy equipment is available when not in use by the facility. Use requires a certified operator and a signed facility policy. Equipment details and procedures are outlined in the Facility Guide.

Q. Will I have access to power and electricity in my booth?

A. Yes. Electrical power is available throughout the facility. Power ordering instructions are available through the Exhibitor Order Portal or your event manager.

Q. Can exhibitors offer food or product samples?

A. Food and beverage sampling requires advance approval. Alcoholic beverages are not permitted to be sampled. Refer to the Exhibitor Packet or contact your Event Manager for approval forms.

Q. Where do I ship materials for my event?

A. Shipment handling depends on the event type and decorator arrangements. Shipping instructions, labeling requirements, and delivery timelines are provided in the Exhibitor Packet.

Q. After my event, how should I ship items back to me?

A. Exhibitors must coordinate outbound shipping with their carrier. Packed and labeled shipments may be staged for pickup at designated locations. Details are included in the Exhibitor Packet.

Q. Where can I find load-in and load-out guidelines?

A. Detailed Load-In & Load-Out Guidelines are available in the Facility Guide, including approved routes, parking rules, and timing requirements.

Q. What items are prohibited inside the CMCC?

A. Prohibited items include, but are not limited to:

• Helium balloons
• Confetti, glitter, or chalk
• Open flame candles or fireworks
• Unauthorized signage or adhesives

A complete list is available in the Facility Guide.